Bookkeeping for Real Estate Investors
For Houston-area landlords, flippers, short-term rental operators, and small real estate portfolios that need clean property-level books — for lenders, CPAs, and their own peace of mind.
The bookkeeping problems specific to your industry
You can't see per-property profitability
One P&L across the whole portfolio hides the losers. Without class or location tracking, you can't tell which unit is dragging returns.
Cap-ex vs. repairs is a guess
The difference between a repair (expensed now) and a capital improvement (depreciated) is worth thousands in taxes. Most investor books get it wrong.
Security deposits and prepaid rent
Deposits are a liability, not income. Prepaid rent is deferred revenue. Handling them like regular income leads to inflated P&Ls and painful year-ends.
Multiple entities, one shoebox
Investors often have an operating LLC plus a series of holding LLCs. Commingling in QuickBooks makes it impossible to hand a clean Schedule E to your CPA.
Refinance or DSCR loan coming up
DSCR and portfolio lenders want a rent roll, property-level P&Ls, and clean owner-draw records. Assembling that after the fact is a nightmare.
Short-term rental (Airbnb/VRBO) revenue
STR income needs to be tracked net of platform fees, cleaning, and occupancy tax — otherwise your gross revenue looks great and your net is a mystery.
A bookkeeping system built for Real Estate & Investors
- QuickBooks setup with per-property tracking (class or location)
- Rent roll integration & security deposit tracking
- Cap-ex vs. repair categorization
- Multi-entity structure for holding LLCs
- Schedule-E-ready year-end package
- DSCR / refinance financial packages
- STR platform reconciliation (Airbnb, VRBO)
- Dedicated bookkeeper, monthly close
Common questions
Do you work with multi-entity real estate structures?
Yes. Many investor clients have an operating LLC plus one or more property-holding LLCs. We keep them separate in QuickBooks, handle inter-company transfers cleanly, and produce combined reports when a lender asks.
Can you help me get ready for a DSCR refinance?
Yes. We prepare the rent roll, property-level P&L, and 12–24 months of clean operating statements DSCR lenders require. Doug spent years underwriting these loans on the banking side.
Do you handle short-term rental (Airbnb) accounting?
Yes. We reconcile Airbnb and VRBO payouts, split gross revenue from platform fees, track cleaning and occupancy tax, and produce a clean per-property P&L each month.
Let's talk about your books.
Free 30-minute consultation. No sales pressure — just a clear look at where your books stand.
Book a Free Consultation