Bookkeeping Services in Katy, TX

A Cinco Ranch home-services company: we reconcile the operating account, the fuel and supply cards, and every truck or equipment note each month, split each payment between interest and principal, and report revenue by service line — install, repair, and maintenance agreements — instead of one 'sales' total. Prepaid maintenance plans are recognized over their term rather than when the card runs, which is the single biggest reason these profit-and-loss statements read wrong in month one. The owner receives a P&L, balance sheet, cash flow statement, and a short written note on what moved.

An Old Katy builder or fabrication shop: job costing is set up in QuickBooks Online Projects so materials, subcontractors, and your own crew hours land against the job that incurred them, customer deposits sit on the balance sheet as a liability until earned, and the fixed-asset schedule stays tied to the equipment list that feeds the county business personal property rendition. Taxable goods are separated from non-taxable labor at the income-account level so the Texas sales tax return ties to the books instead of being estimated.

A Cross Creek Ranch or Fulshear practice: gross charges, contractual adjustments, and actual collections are recorded as three separate figures, receivables are aged by payer, and production is reported per provider. That is what makes an equipment note, a build-out loan, or a partner buy-in something a bank can underwrite.

A LaCenterra or Katy Mills retailer: daily card batches are reconciled to the point-of-sale system rather than lumped into one deposit line, processor fees are broken out so gross sales match the register, and taxable retail is split from non-taxable service revenue before the sales tax deadline, not after.

Most Katy owners comparing bookkeeping firms are really choosing between three different things. An hourly bookkeeper is cheapest per hour and least predictable per month — the invoice grows exactly when your volume does. A CPA firm signs the tax return and often subcontracts or declines the monthly reconciliation work. A flat-fee monthly bookkeeping service, which is what we run, closes every month, reconciles every bank, card, and loan account, and hands your CPA a finished file at year end.

When you talk to any candidate in Katy, ask three questions: who personally reconciles each bank, card, and loan account every month; which financial statements you receive and by what date; and whether they have ever prepared a package for a bank underwriter. You work directly with Douglas and Alex Caire here — both certified QuickBooks Online ProAdvisors, with 40 years of commercial banking behind the lender-facing work — so the people who set your books up are the people who close them.

Pricing is flat and quoted in writing before anything starts, from $475 per month, based on entities, accounts, transaction volume, payroll, and sales tax. Cleanup of prior months is quoted separately as one fixed fee, never billed hourly as we go.

First we open your QuickBooks Online file read-only and tell you what is actually wrong: which accounts have never reconciled, whether loan balances have moved, how much real money is sitting in Uncategorized, and how many months need rebuilding. That review is free, and you keep the findings whether or not you hire us.

Cleanup is then quoted once as a flat fee, in writing. Most Katy rebuilds cover six to twelve months of history and finish in two to four weeks. Monthly service starts at the next close, and we only re-quote when the business itself changes.

If a bank deadline is driving the timeline, say so on the first call. We sequence the cleanup so the periods your lender needs are finished first, then bring the rest of the year current behind them.

Katy straddles Harris, Fort Bend, and Waller counties, so your business personal property rendition goes to a different appraisal district depending on where the physical location sits — and it is due April 15, with an automatic extension to May 15 on written request. Owners with a shop in one county and a yard or storage in another may owe a rendition to each. We tag assets by location all year so each filing covers the right property instead of being reconstructed every spring.

Texas sales tax is the other recurring date. Most Katy retailers, restaurants, and home-service shops file monthly by the 20th, while smaller service businesses file quarterly or annually. We prepare the taxable-versus-exempt split before the deadline and keep resale and exemption certificates filed against the customers and purchases they cover. Franchise tax reports are due May 15 and read off the same reconciled numbers.

Our close runs on a fixed cycle: bank, card, and loan statements pulled in the first week; reconciliations and job or service-line coding finished by the second; financial statements and a short written note delivered by the middle of the month. Weekly payroll businesses along the Grand Parkway get labor cost by job in that same package.